Receptionist

EcoBrite Linen
Job Description
JOB TITLE:       Receptionist
 
REPORTS TO:
 
STATUS:  Non – Exempt         
 
SUMMARY:
 
Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, the flow of correspondence, requisition of supplies as well as additional clerical duties.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Prepare and scan invoices, reports, financial statements, and other documents as neede
  • Review timesheets and expenses for the team to evaluate.
  • Schedule appointments and maintain and update appointment calendars.
  • Responsible for stocking the kitchen and filling copiers with paper every morning.
  • Makes photocopies; , scans and emails documents; and performs other clerical functions.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
  • Make arrangements, such as coordinating catering for luncheons, for the , and other meetings.
  • Assists in the ordering, receiving, stocking, distribution of office supplies.
  • Ensure office space is clean, and all maintenance items are addressed in a timely manner
  • Maintains and tracks staff vacations, sick and other absences via calendar the and file requests.
  • Other job duties as assigned.
     
 
 
 
 
QUALIFICATIONS:
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION/EXPERIENCE:
 
  • At least 2 - 3 years of experience in a similar environment.
  • Excellent organizational skills as well as oral and written communication skills.
  • Thrive in a fast-paced, independent environment.
 
LANGUAGE SKILLS:
 
  • Proficiency in English- Bilingual preferred
  • Excellent interpersonal skills, along with the ability to effectively interact with a diverse variety of creative and enthusiastic teams.
  • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
 
MATHEMATICAL SKILLS:
 
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
 
REASONING ABILITY:
 
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
 
COMPUTER SKILLS:
 
  • Proficiency in the use of Microsoft Office Suite and the ability to use the based software.
 
WORK ENVIRONMENT:
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to sit; use
hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
 
The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
 
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
 
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